Moving Company Forms: The Complete List
A moving company runs on paperwork, from the first estimate to the final claim. Here is every form a mover typically needs, what each one is for, and which ones federal rules require on interstate moves.
Updated 2026-11-05 · By the MoveitPro team
The forms, in the order a move uses them
| Form | What it's for | Notes |
|---|---|---|
| Estimate | The written price before the move: binding, non-binding or not-to-exceed. | Interstate movers must give a written estimate (49 CFR 375.401). |
| Order for Service | Confirms the services, dates and estimate the customer is booking. | Required on interstate moves before loading. |
| Bill of Lading | The contract and receipt for the move. See the moving Bill of Lading. | Required on interstate moves. |
| Inventory | Every item, its condition and any existing damage, signed at pickup and delivery. | Protects the mover and the customer in a claim. |
| High-value inventory | Items worth more than a set amount per pound (jewelry, art, collectibles). | Helps when a claim involves a valuable item. |
| Valuation election | The customer's choice of liability coverage. | Usually part of the BOL. |
| Change order | Adds or changes services after the estimate (more items, extra stairs). | Gets the customer's signature before the work. |
| Credit card authorization | Lets you charge the card on file for the deposit and balance. | Store card data with a PCI-compliant processor, never on paper. |
| Packing list / materials | Boxes and materials used, for billing. | |
| Storage agreement | Terms, rates and access rules for storage. | Also covers storage-in-transit on long-distance moves. |
| Crew timesheet | Start, stop and break times for payroll and hourly billing. | |
| Pre-trip inspection (DVIR) | The driver's vehicle check before and after the trip. | Commercial drivers have their own federal inspection rules. |
| Damage / claim form | Records loss or damage reported after the move. | Interstate claims must be filed within nine months of delivery. |
| Certificate of insurance request | Proof of insurance for buildings and property managers. | Common for apartments and offices. |
What federal rules require on interstate moves
For interstate household goods moves, FMCSA rules require movers to give customers a written estimate, an order for service, a Bill of Lading, the "Your Rights and Responsibilities When You Move" booklet (or a link to it) and information about the mover's dispute settlement (arbitration) program. Local moves follow state rules, which vary.
Running forms digitally
- One customer record holds every form, so nothing is retyped from paper.
- Customers sign estimates and documents online before move day.
- Crews complete the BOL, inventory and change orders on a phone or tablet.
- Every signature is timestamped and attached to the job.
- Forms feed billing, payroll and claims automatically.
MoveitPro+
Every form, on one job record
In MoveitPro+, the estimate, the customer's signature, the Bill of Lading, inventory, photos, payments, storage and claims all live on the same move.
- Estimates customers can review and accept online.
- Digital Bill of Lading with signatures and payments.
- Inventory with photos, built by hand or with AI.
- Custom document templates with fillable fields.
- Pre-trip inspections in the crew app.
- Claims tied to the original job.
Frequently asked questions
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